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Email cover letter and resumé to [email protected]

Project Coordinator

Annual Salary $35,000 - 45,000 + benefits

We are seeking a Project Coordinator to help us maintain an orderly system of record management, client meeting coordination, and client communications. This position reports to the COO and works in collaboration with the internal team to manage data and documentation for clients to ensure that we create strategies that positively influence community well-being. This position also works closely with Project Directors in managing the logistics for client welcome efforts and maintenance of our document database and work center (BaseCamp). In this position, you will juggle many details and must function efficiently and effectively in a fast-paced, independent-driven, and professional environment. You are responsible for the logistics and support for meetings that the team will be leading.

Above all else we are looking for someone that enjoys bringing order to chaos.

RESPONSIBILITIES  In the Client Contracting phase
  • Works with Program Directors to ensure finalized contracts are submitted in the system for ongoing monitoring 
  • Sends welcome packets to new clients.
  • Adds new clients to the email distribution list.
  • Ensure client contact information is kept up to date as clients come and go.

In the Work Plan Implementation phase

  • Provides client stewardship and guidance.
  • Ensures BaseCamp is continuously updated.

In the Client Off Boarding phase

  • Prepares and assists with client closeout process.
  • Helps administer training workshops.

General Responsibilities
  • Reviews and summarizes miscellaneous reports and documents.
  • Maintains project calendars, reports, and digital/electronic files.
  • Assists with tracking project progress and work being performed.
  • Coordinates meetings – including location selection, invitations, and distribution of materials.
  • Attends meetings and assist with administrative and logistical support (includes technology set up, minutes, food coordination, etc.).
  • Assists with preparation of presentation materials.
  • Assists and acts in a confidential capacity providing support on matters that are highly confidential and sensitive.
  • Helps to maintain a culture of excellence by keeping commitments.
  • Maintains an open and collegial relationship with all team members and provides support.
  • Shares lessons learned and learns from the experiences of others.Undertakes other duties as requested.

  • 2+ years of experience in an administrative coordination role or equivalent.
  • Effective communication skills including verbal, written.
  • Proven ability to work effectively both independently and in a team-based environment.
  • Demonstrated willingness to be flexible and adaptable to changing priorities.
  • Strong multi-tasking and organizational skills.
  • Proficiency in MS Office and Google products.
  • Familiarity with BaseCamp is a plus.

  • Trust—Ability to develop and maintain open, candid, and trusting relationships.
  • Collaboration—Ability to collaborate as a team player.
  • Integrity—Demonstrates honest, ethical behavior in all business transactions.
  • Analytical Thinking and Decision Making—Ability to determine root cause of situation and develop sound action. Ability to synthesize data and make recommendations.
  • Interpreting the Meaning of Information for Others —Translating or explaining what information means and how it can be used.
  • Establishing and Maintaining Interpersonal Relationships —Developing constructive and cooperative working relationships with others and maintaining them over time.
  • Making Decisions and Solving Problems —Analyzing information and evaluating results to choose the best solution and solve problems.
  • Developing Objectives and Strategies —Establishing long-range objectives and specifying the strategies and actions to achieve them.
  • Training and Teaching Others—Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
  • Communication—Expresses ideas and communicates with individuals clearly, concisely, and respectfully. Genuinely listens to others. Ensures thorough communication plan and strategies are implemented.
  • Deliver on Results—Must be able to quickly understand the business and apply learning methodologies that best meet our goals and objectives.
  • Planning and Organizing—Able to create and execute plans aligned with business priorities and ability to ensure realistic plans are developed with specific timing and resources. Ability to prioritize multiple projects.